Payroll Administrator (Payroll Administrator)

• Assisting walk-in clients, ensuring excellent customer service and support.
• Managing customer and supplier invoicing, ensuring accuracy in financial records.
• Built and maintained strong relationships with store owners to coordinate and process orders efficiently.
• Organized and updated filing systems for easy access and compliance.
• Oversaw warehouse inventory levels, maintaining appropriate stock levels.
• Developed order forms and dispatch sheets for timely deliveries.
• Generated purchase orders and captured inventory data in Syspro.
• Provided administrative support to the business owner.

• Registered the company, ensuring full legal compliance and documentation.
• Led internal sales and secured new clients through tailored solutions.
• Managed financial and compliance aspects of client accounts.
• Negotiated business deals, analysed inventory, and executed stock acquisitions.
• Optimized stock control processes to enhance efficiency.
• Oversaw financial operations, including banking transactions, invoicing, and debtors/creditors management.
• Directed payment allocations and client communications.
• Managed all administrative functions.

Servecore Operations

• Canteen Management: Oversaw operations for 3 canteens, ensuring smooth functionality, cleanliness, and staff performance.
• Supervised canteen managers and ensured task completion.
• Managed stock procurement and maintained compliance documentation.
• Liaised with clients to meet service expectations.
• Oversaw payroll and HR functions, including disciplinary actions and uniform procurement.
• Security Management.
  • Managed 3 security sites and ensured PSIRA certification compliance.
  • Coordinated uniform issuance and personnel administration.
  • Conducted payroll and HR functions for security teams.

AAM Operations

• Transport & Fleet Management.
• Supervised 12 drivers transporting Woolworths stock, ensuring timely delivery and security compliance.
• Conducted daily truck inspections and arranged servicing.
• Scheduled driver shifts and maintained operational safety.
• Provided directors with regular operational feedback.
• Warehouse & Logistics Operations. Led warehouse staff, ensuring smooth Woolworths site operations.
• Maintained safety compliance and documentation.
• Managed stock control and uniform procurement.
• Oversaw disciplinary actions and hearings.

• Processed monthly, fortnightly, and weekly payrolls for various companies.
• Captured payroll data, including new hires, terminations, leave pay, deductions, and hours worked.
• Implemented wage adjustments per bargaining council guidelines.
• Assisted employees with payroll inquiries.
• Issued cheques and generated month-end payroll reports.

Processing Monthly and Fortnightly salaries for employees (Payroll software – Microsoft             Dynamics AX)

Capturing information relative to payroll:

• New engagements, discharges, leave pay, hours worked.
• Making pivot tables and sending to clients of payroll captured to ensure correct payroll.
• Attending to employees and assisting them with any needs/queries.
• Attaching relevant timesheets and documentation to invoices and submitting invoices to client.
• Creating and updating import sheets for payroll.

Processing salaries employees  for 3 nursery school (Payroll software – VIP)

Capturing information relative to payroll: New engagements, discharges, leave pay, deductions, garnishees, loans, working out of increases and  bonuses,

• Drawing up of employment contracts for all new employees - temporary and permanent,
• UIF additions and withdrawals for new engagements, discharges and maternity benefits, Keeping all employee files up to date and handling all correspondence with SARS

• Processing salaries for +-400 employees
• Country wide – Branches in Cape Town (2), Durban (2) Port Elizabeth, Randburg and Jet Park (Payroll software – Unique and VIP)
• Capturing information relative to payroll: New engagements, discharges, leave pay, allowances, deductions, garnishees, loans, working out of increases and quarterly bonuses,
• Drawing up of employment contracts for all new employees - temporary and permanent,
• UIF additions and withdrawals for new engagements, discharges and maternity benefits,
• Additions and withdrawals for Discovery medical aid and Liberty life provident fund for all new engagements and discharges,Calculating and submitting SARS returns ie. PAYE, UIF and SDL,
• Monthly payment of member contributions to medical aid and provident fund,
• Issuing petty cash cheques for all regions and controlling the company’s only cash cheque book,
• Calculating and allocating all salary expenses to relevant regions,
• Doing all EFT payments for all branches,
• Controlling and ordering of petrol cards and cellphone contracts – upgrading contracts when necessary, completing all general ledgers, Assisting and reporting to financial manager

Working out hours from clock cards,

Inputting data onto VIP,

Completing payrolls for Monthly,

Weekly and Bi-weekly payrolls,

Employing new employees, Terminating employees, sorting out pay queries,

Printing Pay slips, Reports,

Invoicing customers

• Inputting data on a spreadsheet for all cell phone accounts,
• Working out km traveled for petrol allowances, working out all commissions
• Payable and preparing paper work,
• Calculating spares/workshop incentives,
• Processing leave forms,
• Sorting out any pay queries,
• Running month end reports

Taking orders from customers,

Processing orders,

Making sure stock is packed and delivered to customers,

Insuring client satisfaction,

Stock taking

Employing new employees,

Terminating employees,

Processing payroll for more than 3000 guards,

Processing leave,

Printing reports,

General ledgers,

Pay queries

1 Sep 2003 – 31 Dec 2004

Secretary/Reception

Typing out of reports for four Area  managers and 1 operation's Manager,

General Office duties,

Helping answer the switchboard,

Typing of all site surveys and procedures

• Receiving gold/silver,
• Capturing information on prisim,
• Sending gold/silver samples to lab,
• Completing daily,
• Weekly and monthly stock takes,
• Weighing gold/silver bars,
• Data capturing,
• Making sure everything runs smoothly in plant