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Personal Assistant / Admin Assistant / Financial Assistant / Bookkeeper / Secretary / Administrator / Admin Office Manager (Office Administration )


Candidate: 31295
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
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Personal Assistant / Admin Assistant / Financial Assistant / Bookkeeper / Secretary / Administrator / Admin Office Manager
$ -
Immediate
White
45
31295
Diploma
Executive Secretary / Personal Assistant,Advanced practical accounting
Executive Secretary / Personal Assistant. Career Diploma:Typing Stage IV, Audio Typing, Typing Speed Development, Teeline Shorthand, Basic Business Skills, Personal Development Program, PowerPoint, Word, Excel
Advanced Practical Accounting Career Diploma:Bookkeeping, Pastel, Accounts to Balance Sheet, Access, Word, Excel, Basic Business Skills Diploma course in practical accounting
Matric:Applied Accounting, Business English & Sake Afrikaans, Computer Practice & Typing Technique, Typing & Audio Typing, Economics & Legal Environment, Business Practice, Pastel Accounting
MS Outlook, Accpac 360, Quickbooks, Windows, Accpac, MS Word, VIP Payroll, Windows (basic), E-Mail, Cellular Phones, Microsoft, Pivot Tables, Adobe, Internet, Lotus Notes, Pastel, Pastel Accounting, Pastel Partner, Syspro, MS Explorer, MS PowerPoint, MS Excel, Pastel Evolution, Lotus, Wifi, Typing 70 w.p.m, Cash Focus
Car Rental Company: Office Manager / Personal Assistant to CEO From 2023-09 To 2024-06
Duties
  • Decision-making, training, and performance evaluation of sales team
  • Personnel records maintenance and paperwork management
  • Meeting scheduling and attendance
  • Approval of formal requisitions
  • Schedule meetings and manage calendars
  • Answer phone calls
  • Answer and manage messages
  • Take accurate and comprehensive notes at meetings
  • Prepare meeting packs with a special note to welcome each attendee
  • Daily time management
  • Run errands as requested
  • Plan travel, including flights, accommodation and ground transportation
  • Coordinate events and speaking engagements.
  • Draft correspondence such as emails and letters am dedicated to quickly learning any unfamiliar concepts to ensure business efficiency.

Various Temp Assignments: Admin & Creditors Assistant / PA & Bookkeeper / PA to Director & Bookkeeper From 2022-03 To 2023-08
Duties
  • Manage front-line reception area, which included all incoming telephone calls, meeting & greeting visitors
  • Quotations, Presentations, Tenders
  • GRV’S, Invoices & Credit Notes on Pastel
  • Email Statements & Invoices to clients
  • Sales Orders on Pastel
  • Lease agreements renewal and payment follow-ups

 

Companies worked for:

  • Meat World - Springs    
  • TradeCorp – Rosebank
  • M Colman Investment Holdings / Sand Shifters - Benoni

Steel: Personal Assistant From 2021-07 To 2022-01
Duties
  • Front-line Receptionist & switchboard operator
  • Daily production update calculations
  • Calculations for Payroll (Items made per employee) – Worksheet sent weekly
  • HR Related Administration (Contracts, payslips, leave etc)
  • Updating of various reports (Consumables, PPE & Raw Materials)
  • Update of Invoice Calculation Spreadsheet
  • All Ad hoc – filing, scanning & printing of documents
  • Monthly Target Plan
  • Delivery Notes, Various Reports & Minute Taking

IT service management company: Executive Assistant to CEO From 2018-02 To 2018-06
Duties
  • Organized meetings, events, and training sessions, managing logistics including venue and catering.

  • Handled ad hoc tasks as needed.
  • Managed quotations, stock forms, and procurement processes.
  • Coordinated stock orders from local and international suppliers.
  • Generated various reports using Pastel software.
  • Updated supplier and customer details in Pastel.
  • Managed HR tasks including personal files and leave reports.
  • Recorded meeting minutes and distributed them.
  • Responsible for office stationery and office grocery shopping.

Admin : Admin - PA , Receptionist From 2018-07 To 2021-06
Duties
  • Diary management – schedule appointments Managing & coordinating all e-mails
  • All round secretarial functions & Ad hoc duties as required
  • Reception / Switchboard
  • Booking & arranging payments of flights, visa, accommodation & travel arrangements
  • Dictaphone typing, Data Capturing, taking minutes, typing & distributing minutes for Daily / Weekly Meetings
  • Preparation & distributing Agendas, minutes, attendance registers of all committee meetings
  • Creating various Reports, Quotations & Purchase Orders

 

Companies worked for:

  • ERWAT
  • Unilever
  • Seshego Benefit Consulting

 

  • GVK Construction
  • Fresenius Medical Care
  • Pompa Realty Group
  • ABSA
  • Calasca Trading

 

 


MFCG - Confectionery : PA to Business Unit Manager (Confectionery) From 2017-11 To 2018-01
Duties
  • Managed diary and scheduled appointments, meetings, and events.
  • Arranged and coordinated all meetings, events, and training sessions, including venue selection
  • and catering arrangements.
  • Handled travel arrangements, including visa requirements.
  • Oversaw office consumables and managed procurement.
  • Ensured issuance of personal protection equipment (PPE) for plant inspections.
  • Supervised office housekeeping and meeting room setup.
  • Recorded meeting minutes and distributed them to the lead team.
  • Typed and transcribed documents using Microsoft Word, Excel, and PowerPoint.
  • Prepared and organized board packs, agendas, and other documents.
  • Provided administrative support to the lead team.

Manufactures Reflective Tapes, Hook And Loop, Plastic Buckles And Fittings, Press Studs And Buttons: Executive Assistant to MD & FM From 2016-07 To 2017-10
Duties
  • Organized and maintained the manager's diary, including events and appointments.
  • Typed various letters, memos, correspondence, and invitation letters.
  • Updated and analysed daily, weekly, and monthly sales figures.
  • Generated monthly reports including GP reports, stock reports, cell phone, and petrol card reconciliations,
  • shipping invoice reports, and credit card reconciliations.
  • Arranged travel, both local and international, including visa requirements, flights, and accommodation.
  • Managed company collateral, including business cards.
  • Provided support to the sales team.
  • Monitored and circulated resolutions for signature.
  • Prepared presentations for executive, management, HR, and finance meetings.
  • Recorded meeting minutes and distributed them to the lead team.
  • Scheduled and arranged all meetings, events, and training sessions, including venues and catering.
  • Managed archives and scanned backup documentation

A global institution investing in select markets across Africa, Asia, Latin America, the Middle East and Turkey: Office Manager & PA to Executive Managing Directors From 2013-07 To 2016-06
Duties
  • Provided personal assistance to three Executive Managing Directors.
  • Managed the front-line reception area and diary.
  • Oversaw all office consumables including stationery, groceries, and media subscriptions.
  • Provided logistical support for team travel arrangements, including flights, airport transfers, hotels,
  • and visa processing.
  • Handled internal costing and captured all suppliers on Oracle.
  • Processed expense claims related to travel and other corporate expenses through Oracle.
  • Transcribed dictation and typed documents.
  • Prepared, printed, and organized all board packs.
  • Oversaw company documents and collateral, including business cards.
  • Managed company resolutions and conducted site inspections for venues.
  • Managed executive filing and data management systems, ensuring accurate document control.

Car rental company: National Sales Secretary & Personal Assistant to National Sales Manager From 2009-09 To 2013-06
Duties
  • Acted as Secretary / PA to the National Sales Manager and assisted in coordinating nine Sales Regional
  • Managers and two Segmental Departments – namely New Business Development & Government
  • Managed diaries and appointments for executives.
  • Handled full secretarial functions including meeting preparations, typing, and printing.
  • Prepared agendas, board packs, and distributed minutes.
  • Provided sales support by preparing sales packs, monthly reports, and consolidating sales reports for all
  • branches.
  •  Sourced and ordered stationery, office equipment, collateral documents, and business cards.
  • Assisted in the preparation of presentations, tenders, and various reports for the Sales Team.
  • Managed bookings for car rentals, point-to-point transfers, and chauffeur services for corporate clients.
  • Prepared weekly and monthly reports for management and monthly sales target reports.
  • Coordinated venues, catering, accommodation, and travel arrangements for national and regional sales meetings, presentations, workshops, and training sessions.

Manufacturers of printing inks and coatings: Receptionist, PA to Executive MD & National Admin Manager From 2006-06 To 2009-08
Duties
  • Assisted the Executive Managing Director and National Administration Manager.
  • Managed general administrative tasks: typing, filing, faxing, and diary management.
  • Coordinated and organized meetings and functions.
  • Handled travel arrangements for the group.
  • Prepared sales packs for the sales team and board packs for executive meetings.
  • Managed procurement and issuance of stationery, groceries, and PPE.
  • Prepared meeting agendas, recorded minutes, and distributed them.
  • Processed payroll for casual, contractor, and permanent staff, including:
  • Setting up contract packs, preparing hours and overtime, and updating leave.
  • Managing payments for living out allowances, mileage claims, and night shift allowances.
  • Conducted staff debtors’ reconciliations (garnishee orders, advances, and loans).
  • Assisted staff with payroll and HR-related queries.
  • Prepared EFT payments, salary journals, general ledger reconciliations, and management reports.

Engineering: PA to Financial / Admin Manager and Payroll Secretary From 1999-11 To 2006-05
Duties
  • Handling of Diaries, Appointments, Screening Calls & e-mails
  • Preparation & handling of all meetings, including agendas, venue, board packs, taking of minutes, typing & distribution of minutes
  • Assisting with Management reporting
  • Arranging all Travel Arrangements for the (Accommodation & Flights etc.)
  • General Administrative Duties (Typing, Filing, Faxing etc.)
  • Accpac Batch Processing – Cash Book, Month-end journals & provisions
  • Assisting staff regarding Payroll & Human Resource related queries
  • Handling of Staff Personnel Files, Staff Debtors recons & typing of new contracts etc
  • Preparation & Payment of PAYE, UIF and SDL
Ekurhuleni (East Rand)
Benoni
English
Afrikaans,Portuguese
Yes
Ekurhuleni (East Rand)
No
Married
Available
Yes
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