Personal Assistant / Admin Assistant / Financial Assistant / Assistant Bookkeeper / Secretary / Administrator / Admin Office Manager (Office Administration )

(Part time since July 2025 - Woking from home)

Managed showroom operations, client consultations, and quotations.

Oversaw marketing, branding, website, and social media.

Handled logistics, customer service, and order processing.

Prepared reports, spreadsheets, and presentations for management.

Reason for Leaving: Commission-based; business performance declined.

• Collect, clean, and process data for analysis.
• Generate reports using Excel with company information.
• Conduct online research and verify sources and compile competitive analysis and market research.

• Managed reception, calendar, and travel for the Director.
• Managed 20 Properties - lease renewals, invoicing, and maintenance.
• Pastel Invoicing & Statements.
• Supported the Bookkeeper with financial entries and record-keeping.
• Prepared quotations, tenders, and presentations.
• Handled correspondence, meeting agendas, minutes, and document drafting.
• Assisted with audit preparations and general bookkeeping.
• Supported sales team with quotations, orders, and invoicing.
• Maintained confidentiality and office organization.

• Provided high-level administrative support to the CEO, including calendar management, meeting scheduling, and travel coordination.
• Acted as a gatekeeper, screening calls, emails, and visitors.
• Drafted and edited correspondence, reports, and presentations on behalf of the CEO.
• Prepared meeting packs and briefed the CEO for upcoming meetings.
• Managed day-to-day office operations to ensure smooth workflow.
• Handled office supplies, stationery and office equipment.
• Coordinated with service providers for maintenance, IT, and other office-related services.
• Served as the point of contact between the office and external parties such as clients and vendors.
• Organized meetings, booked rooms, and arranged refreshments.
• Managed employee records and HR documentation.
• Managed petty cash and office-related expenses.

• Provided Executive Support to Directors and Personal Assistant to Sales Manager.
• Managed front-line reception, switchboard, general administrative tasks and diaries.
• Prepared daily production updates, tracked employee production, and handled payroll submissions.
• Administered HR tasks, including contracts, payslips, leave, and employee records.
• Monitored stock levels, coordinated procurement, and updated reports on consumables, PPE, and materials.
• Coordinated with service providers for maintenance, IT, and other office-related services.
• Assisted with monthly target planning, production tracking, and invoice documentation.
• Liaised with departments on maintenance, quality control, and administrative support.

• Organized meetings, events, and training sessions, overseeing logistics and catering.
• Coordinated stock orders from suppliers and managed procurement processes.
• Generated reports using Pastel and maintained inventory and supplier/customer records.
• Handled HR tasks, including personal files, leave reports, and allowances for sales reps.
• Managed office supplies and grocery shopping.
• Recorded and distributed meeting minutes.
• Pulling various reports - Pastel (Daily Sales, GP Reports, Back Orders, Inventory etc)
• Loading New Stock Items, Updating Supplier & Customer Details - Pastel
• Prepared export documents.

• Supported executives and managers with diary, travel, minutes, agendas, and reception.
• Prepared reports, quotations, and purchase orders; performed data capturing.
• Assisted with administrative and sales coordination tasks.

 Supported the following companies:

• ERWAT
• Unilever  
• Seshego Benefit Consulting
• GVK Construction
• Fresenius Medical Care
• Pompa Realty Group
• ABSA 
• Calasca Trading
• Trade Corp

• Managed diary, scheduled appointments, and coordinated meetings/events.
• Handled travel arrangements, including visa requirements.
• Oversaw office consumables and managed procurement.
• Ensured PPE issuance for plant inspections.
• Supervised office housekeeping and meeting room setup.
• Recorded and distributed meeting minutes to the lead team.
• Prepared and organized board packs, agendas, and documents.
• Provided administrative support to the lead team.

• Managed diaries for the MD and FM, scheduling meetings, events, and appointments.
• Typed correspondence, memos, and letters; analyzed sales figures.
• Generated monthly reports, including GP, stock, reconciliations, and shipping invoices.
• Coordinated local and international travel arrangements, including visas and accommodations.
• Supported the sales team and managed company collateral.
• Prepared executive presentations and recorded/distributed meeting minutes.
• Managed archives and backup documentation.

• Provided full PA and secretarial support to the National Sales Manager and the sales team.
• Managed complex diaries, meetings, and travel arrangements including accommodation, catering, and logistics.
• Compiled and distributed sales packs, presentations, and monthly performance reports for regional managers.
• Assisted in preparing and analysing sales statistics, budgets, and executive reports.
• Coordinated national sales conferences, workshops, and events.
• Handled all correspondence, documentation, filing systems, and procurement with confidentiality and accuracy.
• Acted as first point of contact by managing reception and front-office duties when required.
• Performed data capturing, report generation, and analysis to ensure smooth national sales operations.

• Provided full PA and secretarial support to the National Sales Manager and the sales team.
• Managed complex diaries, meetings, and travel arrangements including accommodation, catering, and logistics.
• Compiled and distributed sales packs, presentations, and monthly performance reports for regional managers.
• Assisted in preparing and analysing sales statistics, budgets, and executive reports.
• Coordinated national sales conferences, workshops, and events.
• Handled all correspondence, documentation, filing systems, and procurement with confidentiality and accuracy.
• Acted as first point of contact by managing reception and front-office duties when required.
• Performed data capturing, report generation, and analysis to ensure smooth national sales operations.

• Assisted Executive MD and National Admin Manager with administrative tasks.
• Managed diary, typing, filing, and all travel arrangements.
• Organized meetings and prepared sales and board packs.
• Processed payroll (weekly, fortnightly, monthly) for all staff, including casuals and contractors.
• Calculated salaries, overtime, bonuses, and benefits accurately.
• Handled procurement of stationery, groceries, and PPE.
• Organized meetings, prepared sales packs, and board packs.

• Provided executive PA support, diary management, and office administration.
• Performed payroll processing, reconciliations, and data capturing.
• Prepared financial and Excel reports for management.