Personal Assistant / Admin Assistant / Financial Assistant / Assistant Bookkeeper / Secretary / Administrator / Admin Office Manager (Office Administration )

• Decision-making, training, and performance evaluation of sales team
• Personnel records maintenance and paperwork management
• Meeting scheduling and attendance
• Approval of formal requisitions
• Schedule meetings and manage calendars
• Answer phone calls
• Answer and manage messages
• Take accurate and comprehensive notes at meetings
• Prepare meeting packs with a special note to welcome each attendee
• Daily time management
• Run errands as requested
• Plan travel, including flights, accommodation and ground transportation
• Coordinate events and speaking engagements.
• Draft correspondence such as emails and letters am dedicated to quickly learning any unfamiliar concepts to ensure business efficiency.

• Manage front-line reception area, which included all incoming telephone calls, meeting & greeting visitors
• Quotations, Presentations, Tenders
• GRV’S, Invoices & Credit Notes on Pastel
• Email Statements & Invoices to clients
• Sales Orders on Pastel
• Lease agreements renewal and payment follow-ups

Companies worked for:

• Meat World - Springs    
• TradeCorp – Rosebank
• M Colman Investment Holdings / Sand Shifters - Benoni

• Front-line Receptionist & switchboard operator
• Daily production update calculations
• Calculations for Payroll (Items made per employee) – Worksheet sent weekly
• HR Related Administration (Contracts, payslips, leave etc)
• Updating of various reports (Consumables, PPE & Raw Materials)
• Update of Invoice Calculation Spreadsheet
• All Ad hoc – filing, scanning & printing of documents
• Monthly Target Plan
• Delivery Notes, Various Reports & Minute Taking

• Organized meetings, events, and training sessions, managing logistics including venue and catering.

• Handled ad hoc tasks as needed.
• Managed quotations, stock forms, and procurement processes.
• Coordinated stock orders from local and international suppliers.
• Generated various reports using Pastel software.
• Updated supplier and customer details in Pastel.
• Managed HR tasks including personal files and leave reports.
• Recorded meeting minutes and distributed them.
• Responsible for office stationery and office grocery shopping.

• Diary management – schedule appointments Managing & coordinating all e-mails
• All round secretarial functions & Ad hoc duties as required
• Reception / Switchboard
• Booking & arranging payments of flights, visa, accommodation & travel arrangements
• Dictaphone typing, Data Capturing, taking minutes, typing & distributing minutes for Daily / Weekly Meetings
• Preparation & distributing Agendas, minutes, attendance registers of all committee meetings
• Creating various Reports, Quotations & Purchase Orders

Companies worked for:

• Managed diary and scheduled appointments, meetings, and events.
• Arranged and coordinated all meetings, events, and training sessions, including venue selection
• and catering arrangements.
• Handled travel arrangements, including visa requirements.
• Oversaw office consumables and managed procurement.
• Ensured issuance of personal protection equipment (PPE) for plant inspections.
• Supervised office housekeeping and meeting room setup.
• Recorded meeting minutes and distributed them to the lead team.
• Typed and transcribed documents using Microsoft Word, Excel, and PowerPoint.
• Prepared and organized board packs, agendas, and other documents.
• Provided administrative support to the lead team.

• Organized and maintained the manager's diary, including events and appointments.
• Typed various letters, memos, correspondence, and invitation letters.
• Updated and analysed daily, weekly, and monthly sales figures.
• Generated monthly reports including GP reports, stock reports, cell phone, and petrol card reconciliations,
• shipping invoice reports, and credit card reconciliations.
• Arranged travel, both local and international, including visa requirements, flights, and accommodation.
• Managed company collateral, including business cards.
• Provided support to the sales team.
• Monitored and circulated resolutions for signature.
• Prepared presentations for executive, management, HR, and finance meetings.
• Recorded meeting minutes and distributed them to the lead team.
• Scheduled and arranged all meetings, events, and training sessions, including venues and catering.
• Managed archives and scanned backup documentation

• Provided personal assistance to three Executive Managing Directors.
• Managed the front-line reception area and diary.
• Oversaw all office consumables including stationery, groceries, and media subscriptions.
• Provided logistical support for team travel arrangements, including flights, airport transfers, hotels,
• and visa processing.
• Handled internal costing and captured all suppliers on Oracle.
• Processed expense claims related to travel and other corporate expenses through Oracle.
• Transcribed dictation and typed documents.
• Prepared, printed, and organized all board packs.
• Oversaw company documents and collateral, including business cards.
• Managed company resolutions and conducted site inspections for venues.
• Managed executive filing and data management systems, ensuring accurate document control.

• Acted as Secretary / PA to the National Sales Manager and assisted in coordinating nine Sales Regional
• Managers and two Segmental Departments – namely New Business Development & Government
• Managed diaries and appointments for executives.
• Handled full secretarial functions including meeting preparations, typing, and printing.
• Prepared agendas, board packs, and distributed minutes.
• Provided sales support by preparing sales packs, monthly reports, and consolidating sales reports for all
• branches.
•  Sourced and ordered stationery, office equipment, collateral documents, and business cards.
• Assisted in the preparation of presentations, tenders, and various reports for the Sales Team.
• Managed bookings for car rentals, point-to-point transfers, and chauffeur services for corporate clients.
• Prepared weekly and monthly reports for management and monthly sales target reports.
• Coordinated venues, catering, accommodation, and travel arrangements for national and regional sales meetings, presentations, workshops, and training sessions.

• Assisted the Executive Managing Director and National Administration Manager.
• Managed general administrative tasks: typing, filing, faxing, and diary management.
• Coordinated and organized meetings and functions.
• Handled travel arrangements for the group.
• Prepared sales packs for the sales team and board packs for executive meetings.
• Managed procurement and issuance of stationery, groceries, and PPE.
• Prepared meeting agendas, recorded minutes, and distributed them.
• Processed payroll for casual, contractor, and permanent staff, including:
• Setting up contract packs, preparing hours and overtime, and updating leave.
• Managing payments for living out allowances, mileage claims, and night shift allowances.
• Conducted staff debtors’ reconciliations (garnishee orders, advances, and loans).
• Assisted staff with payroll and HR-related queries.
• Prepared EFT payments, salary journals, general ledger reconciliations, and management reports.

• Handling of Diaries, Appointments, Screening Calls & e-mails
• Preparation & handling of all meetings, including agendas, venue, board packs, taking of minutes, typing & distribution of minutes
• Assisting with Management reporting
• Arranging all Travel Arrangements for the (Accommodation & Flights etc.)
• General Administrative Duties (Typing, Filing, Faxing etc.)
• Accpac Batch Processing – Cash Book, Month-end journals & provisions
• Assisting staff regarding Payroll & Human Resource related queries
• Handling of Staff Personnel Files, Staff Debtors recons & typing of new contracts etc
• Preparation & Payment of PAYE, UIF and SDL