Supply Chain Manager (Supply Chain Manager)

• Devise ways to optimise inventory control procedures.
• Inspect the level of business supplies and raw material to identify shortages.
• Ensure product stock is adequate for all distribution channels and can cover direct demand form customers.
• Record daily deliveries and shipments to reconcile inventory.
• Use software to monitor demand and document characteristic of inventory.
• Place orders to replenish stock avoiding insufficiencies or excessive surplus.
• Analyse data to anticipate future needs.
• Evaluate suppliers to achieve cost-affective deals and maintain trust relationships.
• Collaborate with warehouse employee and other staff to ensure business goals are met.
• Report to upper management on stock levels, issues etc.
• Develop, lead and execute purchasing strategies.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Craft negotiation strategies and close deals with optimal terms.
• Partner with stakeholders to ensure clear requirements documentation.
• Forecast price and market trends to identify changes of balance in buyer-supplier power.
• Perform cost and scenario analysis, and benchmarking.
• Assess, manage and mitigate risk.
• Seek and partner with reliable vendors and suppliers.
• Determine quantity and timing of deliveries.
• Monitor and forecast upcoming levels of demand.

• Align Digistics execution capability with customer requirements as their needs change based on their strategic and tactical plans.
• Ensure that the team design, manage and implement market tests, promotions and new customer projects based on their new requirements.
• Design, guide and integrate new services into the bigger supply chain solution offered to the customer across all geographical areas.
• Track and manage effective infrastructural capacity management for increased volumes and purchasing plan.
• Workable customer resolution that meets the distribution Center and customer requirements.
• Implement a specific project that addresses Customer requirements.
• Product costing and pricing agreed with the customer.
• Manage the pricing account with the Finance Department and Operations to ensure a positive balance.
• Design, Cost and agree Import as we all Export Supply Chain solutions with the customer, taking into account all costing elements of international trade.
• Agree & sign off product pricing with customer, at every price change interval.
• Ensure that the team effectively manage & communicate price change process with the Customer, IT, Finance & Ops at every price change interval.
• Execute on Price Changes in GP and other platforms.
• Ensure team’s efficient, effective and accurate monthly, weekly and daily planning on promotions, local supply as well as imported products.
• Manage assure supply situations, updating all stakeholders on plan and execution.
• Build effective relationships with internal and external customers (suppliers and corporation SCM team) to improve operating efficiencies.
• Ensure that the team assists operations with inbound supplier management.
• Ensure weekly management of import orders and facilitate the imports process on all imported stock.
• Ensure 100% order fulfilment and documentation accuracy on export orders as well as timeous execution of order.
• Adherence and delivery against specific tasks against the department’s scorecard with emphasis on targets and accuracy.
• Make sure of assured supply of product within the regions, across all items, sitting at the right stock cover levels, within required stock cover days.
• Facilitate the reporting and focus on supplier performance to improve supplier delivery and order reliability through a customer.
• Update, implement and maintain a Supplier Manual. Manage non-compliance to the Supplier Manual.
• Ensure team’s management of order lead times and assured supply, especially with imports to deal with long lead times and export order impact on stock cover days.
• Any short shelf-life product to be managed pro-actively with the customer.
• Manage discontinued items to the minimum and follow through with customer.
• Ensure all supply chain costing solutions are verified and signed off with the customer.
• Supply Chain Operations Protocols to be in place with all customers, supporting the contract.
• Ensure accurate Item Master and Pricing File between Digistics and the primary customer is kept updated in GP.
• Ensure accurate completion of Product Information Sheet, kept on file for every approved item and signed off by the Customer.
• Submit accurate daily, weekly and monthly plans and reports timeously.
• Ensure efficient and accurate administration for transactional excellence across the supply chain team.
• Ensure team development of a planned purchasing schedule matching DC capability, delivery timeslots and capacity.
• Ensure purchasing methodology is executed by the team correctly.
• Use Barnton forecasting tool to an optimum level and provide a forecasting service to customers as required.
• Manage critical items assure supply to ensure that DC does not impact market.
• When impacting assured supply, ensure team obtains from the customer a letter of variance.
• Co-ordinate team communication of the plan with Ops/Finance/Customer contact with weekly progress updates/meetings.
• Take-on of new suppliers.
• Ensure adequate training is planned for all staff within department. Ensure Staff have PDAs.
• Make sure all staff understand strategic intent of purchasing plans.

• Procurement of mill spares for Malawi mill.
• Providing an efficient and professional purchasing service, whilst ensuring full compliance with the Group Procurement Policies and Procedures
• Receive, capture, and resolve procurement related enquiries.
• Regular liaison with suppliers and in country procurement offices.
• Control of the allocated procurement event from the receipt of the requisition to the delivery of the goods / services to the African based mill (Malawi).
• Calculate and provide a delivered quote against each requisition via a pro-forma invoice.
• Obtain the necessary authorisation prior to the placement of orders on approved suppliers.
• Continuous expediting of open orders together with the generation of reports for management and end user feedback.
• Accurate preparation of invoicing documentation to facilitate the export of the products / services purchased
• Accurate record keeping and administration
• Negotiation of prices and cost management for non-contracted items.
• Occasional travel to African based mill (Malawi)for review and planning meetings.
• Chairperson of the Health and Safety Committee for 2014 for Meadowdale Buying Office
• Product Movement - Assure supply product to the DC’s from Suppliers/Inter DC movement
• Purchasing - Follow a fixed purchasing schedule for centralised purchasing
• Order Placing - Place orders within leads times without impacting cash flow.
• Deliveries - Plan deliveries into DC’s without negatively impacting warehousing space and receiving constraints
• Reports - Submit daily, weekly and monthly reports, with regards to stock levels and supplier performance

Master Data:

• Create and maintenance of material and vendor master on system.

Materials Requirements Planning:

• Verifying validity of Tax Invoices for payment
• Processing of invoices for payment
• Identify and solving payment queries.
• Create and maintenance of material and vendor master on system.
• Daily running of material requirements planning run
• Evaluate exceptions and convert to purchase requisitions and eventually purchase orders through the order checks.

Expediting:

• Ensure the expediting of all outstanding purchase orders.
• Evaluate vendor delivery performance and report consistent non-conformance against contract stipulations to the Manager: Supply Chain.

Cycle Counts:

• Inventory accuracy to be maintained through regular cycle counts for all items kept in stock.
• Investigate differences to determine origin.
• Correct and take corrective action to avoid recurrence.

Consignment stock:

• Prepare and reconcile monthly consignment consumption reports with vendors and Accounts payable section.

Customer relations:

• Evaluate outstanding back-orders and take action either through expediting outstanding purchase orders for stock.
• Give feedback to end-users regarding updated availability date of their requirements.
• Update customer information records daily for new stock additions.

Information:

• Keep accurate records and filing of documentation.

Creditors Administrator:

• Reconciliation of Vendor accounts
• Assisting with vendor queries
• Liaising with Supply Chain regarding GR queries
• Payment of vendor accounts
• Update reports concerning payment of vendors
• Monitoring of Project costs
• Negotiating with vendors around prompt payments, Supply Chain Administrator / Buyer

• Verifying validity of Tax Invoices for payment
• Processing of invoices for payment
• Identify and solving payment queries
• Handling of big vendors accounts (Afrox; Barloworld, Shell, Caltex AEL etc.)
• Product Movement - Assure supply product to the DC’s from Suppliers/Inter DC movement
• Deliveries - Plan deliveries into DC’s without negatively impacting warehousing space and receiving constraints

• Handling of quotes
• Invoices
• Payments
• Safety risks 
• General day to day administration duties
• Salaries and daily issues

• Placing of orders, 
• Expediting of all orders, 
• Assisting with goods Receipt to Invoice Receipt queries
• Product Movement - Assure supply product to the DC’s from Suppliers/Inter DC movement

• Assisting with GR/IR queries
• Filing
• Expediting
• Paying of accounts via cheques
• Managing the transfer of employees salaries to various banks
• Creating Progress spreadsheets on Excel for Financial Manager

• Managing of cash on a daily basis. 
• Receiving deposits from clients. 
• Paying out cash to clients. 
• Issuing Bank cheques to clients.
• Balancing of cash on hand at end of day.